The International Labour Organization (ILO) is looking to hire a Finance and Administrative Assistant. Take the first step and submit your application today

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About ILO

The International Labour Organization is a United Nations agency whose mandate is to advance social and economic justice by setting international labour standards. Founded in October 1919 under the League of Nations, it is one of the first and oldest specialised agencies of the UN.

Why work at ILO

1. Meaningful Impact: The ILO plays a crucial role in promoting social justice and decent work worldwide. Working at the ILO provides an opportunity to contribute to positive change and make a meaningful impact on the lives of workers and communities.
2. Global Reach: The ILO operates on a global scale, working with governments, employers, and workers in various countries to address labor-related issues. This global reach allows employees to gain exposure to diverse cultures, perspectives, and challenges.
3. Multidisciplinary Approach: The ILO takes a multidisciplinary approach to labor issues, considering economic, social, and legal aspects. This provides employees with opportunities to work collaboratively across different disciplines and broaden their knowledge and skills.

Details To the Finance and Administrative Assistant Post

Grade: G6 

Vacancy no.: CAIRO/DC/G/2024/04
Publication date: 26 April 2024
Application deadline (midnight Cairo local time): 9 May 2024

Job ID: 11916 
Department: RO-Africa 
Organization Unit: DWT/CO-Cairo 
Location:  Cairo, Egypt    
Contract type: Fixed Term 

Contract duration: ‎12 months (with possibility of extension subject ‎to performance and availability of fund)‎ 

Description of Duties

1. Collect and maintain information from records and reports, compile socioeconomic or other relevant data, and prepare reports on project activities.
2. Organize data and information, prepare and maintain records, documents and control systems for the monitoring and evaluation of the project.
3. Contribute to the preparation of reports, preparing tables and drafting selected sections.
4. Review and evaluate training coordinators’ reports.
5. Prepare background information for use in programme and budget preparations.
6. Participate in the briefing of project and other programme related activities.
7. Review plans of operations and other project related documents and take appropriate follow up action.
8. Carry out specific administrative operational /control tasks for project activities.
9. Assist to verify the performance of project outputs and defined activities in line with implementation work plans and set objectives.
10. Assist with facilitating logistical arrangements for seminars/workshops/meetings including report preparation.
11. Prepare, draft and finalize correspondence including of a non-routine nature requiring search and understanding of administrative, operational and project matters and knowledge of project areas. Undertake quality control of outgoing documents for accuracy of information, grammar and style and compliance with applicable standards. Provide informal translations.
12. Perform and/or coordinate other general administrative duties such as those related to attendance and leave recording, office space, registry, inventory and procurement matters.
13. Perform other duties as may be assigned by the supervisor.

Required qualifications

Education

Completion of secondary school education. Formal training in accounting and/or finance and administrative field.

Experience

At least six years of progressively responsible financial and administrative work.

Languages

Excellent command of English and working knowledge of Arabic language (Oral and written)

Competencies

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:

• Ability to provide technical advice and to plan, manage and supervise staff.
• Ability to provide technical support to senior specialists, carrying out research, project formulation and implementation.
• Ability to participate effectively and to provide technical inputs for the ILO Decent Work Agenda.
• Excellent analytical skills.
• Political awareness and understanding of socio-economic factors.
• Knowledge of the substantive nature of Organization’s work programmes and activities.
• Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.
• Strong relations with partners and stakeholders.
• Ability to interpret and work within applicable rules, regulations policies and procedures.
• Ability to manage competing priorities.
• Ability to maintain effectiveness when experiencing major changes in work tasks or environment, and to adjust effectively to work within new work structures, processes, requirements or cultures.
• Drive to seek or encourage others to seek opportunities for different and innovative approaches to organisation challenges and opportunities for improvement.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
• Good knowledge of ILO programme and budget, project formulation and evaluation techniques and practices as well as good knowledge of ILO Social Partners.

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