The United Nations Development Programme (UNDP) is actively recruiting for the position of Operations Manager. Apply Now.

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About UNDP

The United Nations Development Programme is a United Nations agency tasked with helping countries eliminate poverty and achieve sustainable economic growth and human development. The UNDP emphasizes on developing local capacity towards long-term self-sufficiency and prosperity.

Why work at UNDP

1. Global Impact: UNDP is the leading United Nations organization dedicated to eradicating poverty, reducing inequalities, and promoting sustainable development worldwide. By working at UNDP, you have the opportunity to contribute to addressing some of the world’s most pressing challenges, such as poverty, climate change, gender equality, and social injustice.
2. Mission-Driven Work: UNDP’s mission is to help countries achieve sustainable development by providing policy advice, technical expertise, and financial resources. As an employee, you become part of a global network of professionals committed to making a positive difference in people’s lives and improving the well-being of communities around the world.
3. Diverse and Inclusive Environment: UNDP is an international organization that values diversity and inclusiveness. It brings together professionals from various backgrounds, cultures, and disciplines, fostering an enriching and collaborative work environment. Working at UNDP allows you to interact with people from different countries and cultures, broadening your perspective and promoting cross-cultural understanding.

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Details to the Operations Manager

Location: Ulan Bator, Mongolia
Posting Date: May 3, 2024, 10:14 AM
Application Deadline: May 16, 2024, 5:59 AM
Job Schedule: Full-time
Agency: United Nations Development Programme (UNDP)
Grade: P3
Vacancy Type: Fixed Term
Practice Area: Management
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 year (with possibility for extension)
Required Languages: Proficiency in spoken and written English

Duties and Responsibilities:

1. Strategic Direction and Operations Management

• Ensure the strategic direction of operations as a member of the CO management team.
• Act as an efficient and client-oriented resource for program and project implementation activities, optimizing delivery.
• Provide resource management support, including program delivery management and resource allocation, in collaboration with senior management and program teams.
• Advise on office financial sustainability and program resource management.

2. Compliance and Risk Management

• Ensure full compliance with UN/UNDP rules, regulations, policies, and Internal Control Framework (ICF).
• Implement corporate operational strategies and establish management targets.
• Monitor office performance indicators and take corrective actions when necessary.
• Establish collaborative arrangements with partners and manage partnerships and resource mobilization.

3. Standard Operating Procedures and Knowledge Sharing

• Map CO business processes and establish internal Standard Operating Procedures (SOPs) for various operational areas.
• Support knowledge building and sharing within the CO, consolidate lessons learned, and contribute to UNDP knowledge networks.
• Coordinate staff learning needs and facilitate staff development.

4. Financial Resources Management

• Ensure effective financial resources management and supervision of the Finance team.
• Plan CO financial resources, track and record expenditures in compliance with IPSAS.
• Oversee contributions management and accounting for contributions to UNDP.
• Manage cash assets, monitor financial exception reports, and investigate anomalies.

5. Human Resources Management

• Ensure strategic human resources management and supervision of the HR team.
• Ensure compliance with corporate human resources policies and strategies.
• Advise on staffing, oversee recruitment processes, and manage performance and staff development systems.

6. Procurement, Logistics, and Administrative Services

• Provide efficient procurement, logistical, and administrative services and supervise the Procurement team.
• Ensure compliance with corporate rules and regulations related to procurement and logistics.
• Develop procurement strategies, oversee procurement processes, and manage contract and asset management.
• Maintain effective information and communication management, including ICT systems and infrastructure.

7. Common Services Management

• Establish and manage common services in collaboration with other UN agencies.
• Develop common services strategies and budgets and monitor agencies’ contributions.
• Contribute to inter-agency efforts and ensure cost recovery measures for common services.

8. Security Management

• Serve as the Country Security Focal Point for UNDP and ensure the safety and security of staff and premises.

9. Other Duties

• Perform other duties within the functional profile as necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities:

• Supervise and manage UNDP Country Office operations staff.
• Facilitate the functioning of the Operations Team and other relevant teams.
• Manage human and financial resources and promote organizational excellence.

Competencies:

Core Competencies:

• Achieve Results
• Think Innovatively
• Learn Continuously
• Adapt with Agility
• Act with Determination
• Engage and Partner
• Enable Diversity and Inclusion

Cross Functional and Technical Competencies:

• Business Direction & Strategy – System Thinking
• Business Direction & Strategy – Strategic Thinking
• Business Management – Resource Management
• Business Management – Customer Satisfaction/Client Management
• Business Management – Communication
• Business Management – Portfolio Management
• Business Management – Risk Management

Required Skills and Experience:

Education:

• Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, Finance, Economics, or related field.
• A first-level university degree (bachelor’s degree) in the above-mentioned fields, with an additional two years of qualifying experience, will be considered.

Experience:

• Minimum of 5 years (with a master’s degree) or 7 years (with a bachelor’s degree) of relevant experience at the national or international level.
• Experience in management advisory services, operational systems, and international organizations.
• Experience with web-based management systems and statistical analysis software.
• Previous work experience in Asia and the Pacific region is desirable.
• Knowledge of accrual accounting, IPSAS, or IFRS is an asset.
• Managerial experience in program finance, human resources, procurement, and operations is an asset.
• Ability to deliver under pressure and in short timeframes is an asset.
• Knowledge of UNDP program and project management policies and procedures is an asset.
• Excellent knowledge of ERP platforms (such as PeopleSoft) is an asset.

Language:

• Fluency in English is required.
• Knowledge ofthe Mongolian language or any other local language is an asset.

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