Team Assistant – (2501501)
The Division of the Regional Director (RDD)provides the visionary leadership and, together with BOS, supports the Country Offices and all the other Divisions in the efficient delivery of the EPW through agile transformation and implementing WHO Value Charter. RDD has the overall responsibility for the planning, execution and evaluation of WHO programmes at the regional and country levels and in strengthening the alignment and joint work across the three levels of the organization. It is the safeguard of the WHO Values Charter. It encompasses the enabling functions of resource mobilization and alliances, external relations and communications, and support to governing bodies of the European Region, in addition to organization development, staff development and learning, and transformation.
DESCRIPTION OF DUTIES
Under the managerial oversight of the Administrative Officer of the office, the incumbent provides a variety of secretarial and administrative services in support of the activities of the Observatory Key duties: Drafts correspondence and documents based on written/verbal prompts from the professional staff of the unit. Composes and finalizes correspondence of administrative nature. Provides rough translation or synopsis of incoming mail. Takes notes at meetings. Types reports and other documentation. Assists with the administrative preparation and conduct of meetings and other activities, in accordance with established procedures.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school or equivalent.
Desirable: Relevant higher education or post-secondary school courses in a field relevant to the position.
Experience
Essential: At least 3 years of demonstrated experience in the secretarial/administrative field.
Desirable: Experience in an international environment or institution. Relevant experience in WHO or in the UN.
Skills
Proficiency in the use of standard office computer software, note taking and operation of computerized systems and databases. Ability to work in a fast-paced environment. Ability to identify and manage one’s own emotions, as well as helping others to do the same.
